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HNHF Bylaws
AMENDED AND RESTATED BYLAWS
OF THE HEALTHY NEW HAMPSHIRE FOUNDATION, INC.
ARTICLE I
ARTICLES OF AGREEMENT
The name and purposes of this corporation
(hereinafter, the "Foundation") shall be as
set forth in the Foundation's Articles of Agreement.
These Bylaws, the powers of the Foundation and of its
Board of Directors (the "Board"), Directors,
and Officers and all matters concerning the conduct
and regulation of the affairs of the Foundation shall
be subject to the Foundation's Articles of Agreement
and applicable laws as are now in effect and as the
same may be amended from time to time.
ARTICLE II
ORIGINS AND MISSION
Section 1. Origins
The Foundation was formed in October of 1997 as a result
of the merger between New Hampshire Blue Cross and Blue
Shield and Matthew Thornton Health Plan. As a condition
of the merger, the Foundation was established to receive
various charitable assets of the Matthew Thornton Health
Plan to fulfill the Foundation's charitable mission
in accordance with its Articles of Agreement.
Section 2. Mission
The assets of the Foundation shall continue to be devoted
to charitable purposes consistent with its stated charitable
objectives as stated in its Articles of Agreement. The
mission of the HNHfoundation is to evaluate
and promote access to health care insurance and to promote
healthy life styles for the residents of New Hampshire.
ARTICLE III
BOARD OF DIRECTORS
Section 1. Powers; Responsibilities;
Accountability
(a) The business and affairs of the Foundation shall
be managed by the Board who shall have and may exercise
all the powers to which the Foundation may be entitled
pursuant to applicable law, its Articles of Agreement
and these Bylaws.
(b) The Board shall have ultimate responsibility
for the affairs of the Foundation. The Board's role
is one of strategic leadership in defining and implementing
the vision, mission and core values of the Foundation.
It shall adopt policies to ensure the effective stewardship
and management of the Foundation's human and financial
resources and shall also oversee management's adherence
to these policies.
(c) The Board shall be fully accountable
to both the Foundation and the community at large for
its stewardship of the Foundation and for the accomplishment
of the Foundation's charitable mission and purposes.
Section 2. Directors.
The Board of Directors of the Foundation shall consist
of not less than nine (9) and not more than fifteen
(15) persons; and the precise number shall be fixed
by the Board of Directors itself. Members of the Board
of Directors shall be elected for terms of three (3)
years and these terms shall be staggered so that in
each category there is approximately one-third of the
entire Board. Each Director shall be permitted to serve
not more than two (2) consecutive three-year terms.
Election to fill a vacancy prior to the expiration of
a term due to death, resignation or other cause shall
be for the remainder of the term of the Director whose
death, resignation, or other cause created the vacancy.
Section 3. Compensation for Services.
Except as provided in Article VIII, Directors shall
be precluded from rendering services for compensation
to the Foundation in any capacity. However, Directors
may be reimbursed for reasonable expenses associated
with carrying out their duties as members of the Board
in accordance with such policies as may be established
by the Board from time to time.
Section 4. Powers
The business and affairs of the Foundation shall be
managed by the Directors who shall have and may exercise
all the powers to which the Foundation may be entitled
pursuant to applicable law, the Articles of Agreement
or the Bylaws of the Foundation.
Section 5. Removal
A Director may be removed with or without cause
by a vote of a majority of the Directors present and
voting at any annual or special meeting (whether present
in person or duly represented), provided that the notice
for such a meeting of the Directors expressly states
that one of the purposes of the meeting is removal of
a Director.
Section 6. Resignation
A Director may resign at any time by delivering
written notice of resignation to the Chair of the Board,
to a meeting of the Board of Directors, or to the Foundation
upon delivery of such written notice to the Secretary.
Such resignation shall be effective upon receipt of
such written notice (unless specified to be effective
at some other time) and acceptance thereof shall not
be necessary to make it effective unless such notice
so states.
Section 7. Regular, Annual and Special
Meetings
(a) Unless the Board of Directors shall determine
otherwise, the annual meeting of the Board of Directors
shall be held on the third Tuesday of April in each
year, or if that date is a legal holiday at the place
where the meeting is to be held, then on the next succeeding
day not a legal holiday, at such place and time as may
be determined by the Chair of the Board of Directors
or by the Board of Directors. If an annual meeting is
not held as herein provided, a special meeting may be
held in place thereof with the same force and effect
as the annual meeting, and in such case all references
in these Bylaws to the annual meeting shall be deemed
to refer to such special meeting.
(b) Regular meetings of the Board of Directors
may be held at such times as the Board of Directors
may determine.
(c) Special meetings of the Board of Directors
may be held at any time when called by the Chair of
the Board of Directors or by at least one third (1/3)
of the Board of Directors.
Section 8. Notice of Meeting
(a) All meetings of the Board of Directors shall be
held at the principal office of the Foundation or at
such other place in the State of New Hampshire as shall
be specified in the notice of the meeting. Reasonable
notice of the time and place of all meetings shall be
given by the Chair of the Board of Directors or the
Secretary. Notice of a regular meeting need not specify
the purpose of the meeting, unless otherwise required
by law, the Articles of Agreement of the Foundation,
or these Bylaws. However, the purposes for which a special
meeting is being called shall be set forth in the notice
of that special meeting.
(b) Except as otherwise expressly provided
herein or required by law, it shall be reasonable and
sufficient notice to a Director to send written notice
by (a) first class U.S. mail at least five (5) days
prior to the meeting, (b) overnight private courier
at least forty-eight (48) hours prior to the meeting,
(c) facsimile transmission at least forty-eight (48)
hours before the meeting, (d) or electronic mail at
least forty-eight (48) hours before the meeting, addressed
to such Director at his or her usual or last known business,
residence address, or electronic mail address.
(c) Whenever notice of a meeting is required,
such notice need not be given to any Director if a written
waiver of notice, executed by him or her (or his or
her attorney thereunto authorized) before or after the
meeting, is filed with the records of the meeting, or
to any Director who attends the meeting without protesting
prior thereto or at its commencement the lack of notice
to him or her. A waiver of notice need not specify the
purpose of the meeting unless such purpose is required
to be specified in the notice of such meeting.
Section 9. Quorum
At any meeting of the Board of Directors, a majority
of the Directors, present in person or via electronic
means, then in office shall constitute a quorum. Any
meeting may be adjourned to a later date or dates by
a majority of the votes cast upon the question, whether
or not a quorum is present, and the meeting may be held
as adjourned without further notice.
Section 10. Action by Vote
Each Director shall have one (1) vote. When a quorum
is present at any meeting, a majority of the votes properly
cast by Directors shall decide any questions, unless
otherwise provided by law, the Articles of Agreement
or the Bylaws of the Foundation.
Section 11. Action by Writing
Any action required or permitted to be taken at
any meeting of the Board of Directors may be taken without
a meeting if the entire Board of Directors consent to
the action in writing and each of the written consents
are filed with the records of the meetings of the Board
of Directors. Such consents shall be treated for all
purposes as a vote at a meeting.
Section 12. Presence through Electronic
Means
Directors may participate in a meeting of the Board
of Directors by means of a conference telephone or similar
communications equipment by means of which all persons
participating in the meeting can hear one another at
the same time and participation by such means shall
constitute presence in person at a meeting.
Section 13. Proxies
Directors may vote either in person or by written
proxy, which proxies shall be filed, before being voted,
with the Secretary or other person responsible for recording
the proceedings of the meeting. Unless otherwise specifically
limited by their terms, such proxies shall entitle the
holders thereof to vote at any adjournment of the meeting
but the proxy shall terminate after the final adjournment
of such meeting.
Section 14. Standard of Care
(a) A Director shall perform the duties of a Director,
including as a member of any Board committee on which
the Director may serve, in good faith, in a manner such
Director believes to be in the best interest of the
Foundation and with such care, including reasonable
inquiry, as an ordinary prudent person in a like situation
would use under similar circumstances.
(b) The Board shall avoid speculation
in connection with the investment, reinvestment, purchase,
acquisition, exchange, sale and management of the Foundation's
investments, looking instead to the permanent disposition
of the funds, considering the probable income as well
as the probable safety of the Foundation's capital.
No investment violates this section where it conforms
to provisions authorizing such investment contained
in an instrument or agreement pursuant to which the
assets were contributed to the Foundation. The Board
may adopt a spending policy consistent with the provisions
of RSA 292-B, as amended. For purposes of this Section
3.16, the fair market value of the assets of the Foundation's
endowment fund shall be determined in accordance with
the provisions of RSA 292-B:6.
Section 15. Inspection
Every Director shall have the absolute right at
any reasonable time to inspect and
copy all books, records, and documents, and to inspect
the physical properties of the Foundation.
Section 16. Community Outreach and
Accountability
Throughout the year the Board shall strive to undertake
community outreach activities. The Board shall establish
a varied program of community outreach activities designed
to assess community needs, encourage participation by
communities and individuals that are intended to benefit
from the Foundation's activities, and listen to, and
obtain feedback from, members of the community about
the Foundation's grant making goals and activities.
The Board shall prepare and issue an annual report of
its activities for public review, as contemplated by
Article IX, Section 6 hereof.
ARTICLE IV
QUALIFICATIONS OF MEMBERS OF THE BOARD
Section 1. Qualifications
(a) To ensure the membership of the Board is broadly
representative of and reflects the depth and diversity
of the community it serves, the following principles,
qualities and skills shall be taken into consideration
in connection with the nomination, election and appointment
of candidates for Board membership.
(b) The Board as a whole should be seen
by the community it serves, the government, and the
broader community as capable, experienced and well able
to lead the Foundation.
(c) The membership of the Board should
be selected so as to encompass both generic qualities
in all Directors and the range of skills, expertise
and perspectives needed by the Board to meet its responsibilities.
(d) The generic qualities in all members
of the Board should include: understanding of the distinction
between the strategic and policy role of the Board and
the day-to-day operational responsibilities of management;
capability to provide leadership in connection with
the development of the Foundation; commitment to the
vision, mission and core values of the Foundation; ability
to work as a member of a team; respect for the views
of others; recognition of the time commitment needed
and willingness to devote the time and energy necessary
to perform the role of Director.
(e) The membership of the Board should
be comprised of individuals with a demonstrated interest
in, and understanding of, the community and/or individuals
intended to benefit from the Foundation's activities.
The range of skills, expertise and perspectives which
should ideally be reflected among members of the Board
include: prior experience in governance as a board member;
strategic planning experience; understanding of the
needs, issues, and trends confronting New Hampshire's
citizens, particularly issues pertaining to their health,
health insurance, access to health care, and health
care needs; understanding of fiscal, financial and legal
matters; communications and information technology;
marketing experience; government and public relations;
community involvement and/or experience; and/or such
other additional qualifications as the Board deems necessary
or desirable.
ARTICLE V
COMMITTEES
Section 1. Committees of the Board
The Board may, by resolution adopted by a majority
of the Directors then in office, create any committee
(standing, special, or ad hoc), appoint persons to serve
as members thereof, and change the composition of the
committees. Unless otherwise provided by these Bylaws
or restricted by law, each committee shall have members
who are Directors; and a majority of any committee shall
constitute a quorum. Unless the Board otherwise designates,
committees shall conduct their affairs in the same manner
as is provided in these Bylaws for the Board.
Section 2. Executive Committee
The Board may appoint an Executive Committee. In its
discretion, and only by prior written authorization,
the Board may grant to the Executive Committee the powers
and authority of the Board itself during periods between
Board meetings; provided, however, that the Executive
Committee may exercise only the powers and authority
specifically granted in such written authorization,
subject to any and all conditions, limitations or restrictions
provided therein; and provided further that in no event
shall the Executive Committee be granted powers or authority
in contravention of any of the provisions these Bylaws,
including without limitation, Section 5.3 hereof or
any of the provisions of the Foundation's Articles of
Agreement or applicable law.
Section 3. Powers and Authority of
Committees of the Board
Board committees may be given all the authority
of the Board, except for the powers to:
(a) Elect directors or remove Directors
without cause;
(b) Fill vacancies on the Board or on
any Board committee;
(c) Amend or appeal these Bylaws or adopt
new Bylaws;
(d) Adopt amendments to the Articles of
Agreement of the Foundation;
(e) Create any other Board committees
or appoint the members of any Board committee; or
(f) Approve any merger, reorganization,
voluntary dissolution, or disposition of substantially
all of the assets of the Foundation.
ARTICLE VI
OFFICERS AND AGENTS
Section 1. Officers
The Officers of the Foundation shall be a Chair
of the Board, a President, one or more Vice-Chairs of
the Board, a Treasurer, a Secretary and such other Officers,
if any, as the Board of Directors may determine, including
an Assistant Secretary and Assistant Treasurer. The
Foundation may also have such agents, if any, as the
Board of Directors may appoint, including a Vice President,
or more than one Vice President if so needed. The President
may not be a Director. A person may hold more than one
office at the same time
Section 2. Election
The Officers of the Foundation shall be elected annually
by the Board of Directors at its annual meeting. Each
such Officer shall hold office until the next annual
meeting of the Board or Directors and until his or her
successor is elected and qualified, or until he or she
sooner dies, resigns, or is removed. If the election
of Officer shall not be held at such meeting, such elections
shall be held as soon as thereafter as may be convenient.
If the office of any Officer becomes vacant, the Board
of Directors may elect a successor to serve the unexpired
term. New officers may be created and filled at any
meeting of the Board of Directors. Each Officer shall
retain his or her authority at the pleasure of the Board
of Directors.
Section 3. Chair of the Board of Directors
The Chair of the Board of Directors shall preside
at all meetings of the Board of Directors, except as
the Board shall otherwise determine and shall have such
other powers and duties as may be determined by the
Board of Directors.
Section 4. Vice Chair of the Board
of Directors
The Board may elect a Vice Chair who, in the absence
of the Chair or in the event of his or her inability
or refusal to act, the Vice-Chair shall perform the
duties of the Chair.
Section 5. President
The President shall serve as the chief executive
officer of the Foundation and have general supervision
of the business and affairs of the Foundation and shall
see that all orders and resolutions of the Board of
Directors are carried into effect. The President shall
also perform such other duties and may exercise such
other powers as from time to time may be assigned to
him or her by these Bylaws or by the Board of Directors.
Section 6. Vice-Presidents
At the request of the President or in his or her absence
or in the event of his or her. inability or refusal
to act, the Vice-President or Vice-Presidents if there
be any, or more than one, (in the order designated by
the Board of Directors) shall perform the duties of
the President, and when so acting, shall have all of
the powers of and be subject to all the restrictions
upon the President. Each Vice-President shall perform
such other duties and have such other powers as the
Chair of the Board or the Board of Directors from time
to time may prescribe. In the event of the absence or
disability of the Chair of the Board and all of the
Vice-Presidents, or if there are no Vice-Presidents,
the Board of Directors shall designate the Officer of
the Foundation who, in the absence of the President
or in the event of the inability or refusal of the President
to act, shall perform the duties of the President, and
when so acting, shall have all the powers of and be
subject to all the restrictions upon the President.
Section 7. Treasurer
The Treasurer shall be the chief financial officer
of the Foundation. The Treasurer shall be in charge
of the Foundation's financial affairs, funds, securities
and valuable papers and shall keep full and accurate
records thereof. The Treasurer shall make at least quarterly
reports to the Board of Directors, one of which shall
be an annual report which shall include an accounting
of the funds of the Foundation. Annually the Board of
Directors shall appoint a firm of independent certified
public accountants to examine and audit the Foundation's
accounts. Reports of annual audit shall be submitted
by the Foundation to the Attorney General's Office,
Charitable Trust Unit, and to other governmental entities
as are required by law. The Treasurer shall have such
other duties and powers as designated by the Board of
Directors.
Section 8. Secretary
The Secretary shall record and maintain records
of all proceedings of the Board of Directors in a book
or series of books kept for that purpose, which book
or books shall be kept within the State of New Hampshire
at the principal office of the Foundation and shall
be open at all reasonable times to the inspection of
any Director. Such book or books shall also contain
the original, or certified copies, of the Articles of
Agreement and Bylaws and names and addresses of all
Directors. If the Secretary is absent from any meeting
of the Board of Directors, a temporary Secretary chosen
at the meeting shall exercise the duties of the Secretary
at the meeting.
Section 9. Removal
An Officer may be removed with or without cause
by a vote of a majority of Directors present and voting
at any meeting.
Section 10. Resignation
An Officer may resign by delivering a written resignation
to the Chair of the Board, Treasurer, or Secretary of
the Foundation, or to a meeting of the Board of Directors.
Such resignation shall be effective upon receipt (unless
specified to be effective at some other time), and acceptance
thereof shall not be necessary to make it effective
unless it so states.
ARTICLE VII
GENERAL PROVISIONS
Section 1. Principal Office
The principal office of the Foundation shall initially
be at 14 Dixon Avenue, Concord, New Hampshire 03301.
Section 2. Fiscal Year
The fiscal year of the Foundation shall end on December
31st of each year.
Section 3. Execution of Papers
Except as the Board of Directors may generally or
in particular cases authorize the execution thereof
in some other manner, all deeds, leases, transfers,
contracts, bonds, notes, checks, drafts and other obligations
made, accepted, or endorsed by the Foundation shall
be signed by the Chair of the Board, the President and/or
Treasurer, provided that the Board may authorize the
President to sign for specific amounts and to require
multiple signatures in some instances.
Section 4. Indemnification of Officers
and Directors
(a) The Foundation shall indemnify any person who was
or is a party to any pending or completed action, suit,
or proceeding, whether civil, criminal, administrative,
or investigative, by reason of the fact that he or she
is or was a Director or Officer of the Foundation, against
expense (including attorney fees), judgments, fines,
and amounts paid in settlement, actually and reasonably
incurred by him or her in connection with such action,
suit or proceeding, but only if he or she acted in good
faith and in a manner he or she reasonably believed
to be in or not opposed to the best interests of the
Foundation and, with respect to any criminal action
or proceeding, had no reasonable cause to believe his
or her conduct was unlawful. Subject to the foregoing
and to the provisions of Section 4(c) hereof, the Foundation
may indemnify any such person in such circumstances
to the fullest extent permitted by law. The termination
of any action, suit, or proceeding by judgment, order,
settlement, or conviction or upon a plea of nolo contendere
or its equivalent shall not of itself create a presumption
that the person (a) did not act in good faith and in
a manner which he or she reasonably believed to be in
the best interests of the Foundation and/or, (b) with
respect to any criminal action or proceeding, had reasonable
cause to believe his or her conduct was lawful.
(b) Notwithstanding anything in this
Section to the contrary, the Foundation shall not indemnify
any Director or Officer in connection with a proceeding
by or in the right of the Foundation; or in connection
with any other proceeding charging improper personal
benefit to him or her, whether or not involving action
in his or her official capacity, in which he or she
was adjudged liable on the basis that personal benefit
was improperly received by him or her.
(c) To the extent that a Director or
Officer of the Foundation has been wholly successful
on the merits in defense of any action, suit, or proceeding
referred to in this Section, he or she shall be indemnified
against expenses (including attorney fees) actually
and reasonably incurred by him or her in connection
therewith to the fullest extent permitted by law.
(d) Expenses (including attorney fees)
incurred in defending a civil or criminal action, suit,
or proceeding may be paid by the Foundation in advance
of the final disposition of such action, suit, or proceeding
as authorized in this Section if:
(i) the Director or Officer furnishes
to the Foundation a written affirmation of his or her
good faith belief that he or she has met the standard
of conduct required herein;
(ii) the Director or Officer furnishes
to the Foundation a written undertaking, executed personally
or on his or her behalf, repay the advance if it is
ultimately determined that he or she did not meet the
standard of conduct required herein; and
(iii) a determination in accordance with
the terms of RSA 293-A:8.50-58 is made that the facts
then known to those making the determination would not
preclude indemnification.
The undertakings required by this Section
must be an unlimited general obligation of the director
of officer, but need not be secured, and may be accepted
without reference to financial ability to pay.
(e) The indemnification provided by this
Section 7.6 shall not be deemed exclusive of any other
rights to which those indemnified may be entitled under
any bylaw, agreement, or vote of disinterested Directors,
or otherwise, and any procedure provided for by any
of the foregoing, both as to action in his or her official
capacity and as to action in another capacity (held
at the express request of the Foundation) while holding
such office, and shall continue as to a person who has
ceased to be a Director or Officer and shall inure to
the benefit of heirs, executors, and administrators
of such a person.
(f) The Foundation shall purchase and
maintain insurance on behalf of any person who is or
was a Director or Officer of the Foundation against
liability asserted against him or her and incurred by
him or her in any such capacity or arising out of his
or her status as such, whether or not the Foundation
would have the power to indemnify him or her against
such liability under provisions of this Section.
(g) All references herein to (i) the
Code shall be deemed to refer to the Internal Revenue
Code of 1986, as now in force or hereafter amended,
(ii) the RSA shall be deemed to refer to said statutes
as now in force or hereafter amended, and (iii) particular
sections of the Code or the RSA shall be deemed to refer
to similar or successor provisions hereafter adopted.
Section 5. Nondiscrimination Policy
The policy of the Foundation prohibits discrimination
on the basis of age, sex, religion, race, color, creed,
sexual orientation, physical or mental disability, national
or ethnic origin, or marital or parental status in the
recruitment and employment of employees, in the awarding
and acceptance of grants and funds, and in the operation
of all programs and services.
ARTICLE VIII
PROHIBITED TRANSACTIONS; CONFLICT OF INTEREST
Section 1. Loans
The Foundation shall not make any loan of money or property
to, or guarantee the obligation of, any Director, Officer
or agent.
Section 2. Sale of Real Estate
The Foundation shall not sell, lease, purchase, or convey
any real estate or interest in real estate to or from
a Director, or Officer of the Foundation without the
prior approval of the probate court; provided, however,
that this section shall not prohibit the Foundation
from accepting a bona fide gift of an interest in real
estate by a Director, Council Member or Officer.
Section 3. Pecuniary Benefit Transactions
Except as provided in Section 4 hereof, the Board shall
not approve, or permit the Foundation to engage in,
any pecuniary benefit transaction. A pecuniary benefit
transaction is a transaction to which the Foundation
is a party and in which one or more of its Directors
has a direct or indirect financial interest in excess
of $500 on an annual aggregate basis. A Director shall
be deemed to have an indirect interest in any pecuniary
benefit transaction involving a person or entity of
which a Director, or a member of the immediate family
of a Director, is a proprietor, partner, employee, or
officer. The following shall not be considered pecuniary
benefit transactions:
(a) Reasonable compensation for services
of a President, and expenses incurred in connection
with official duties of a Director or Officer;
(b) A benefit provided to a Director,
Officer or member of the immediate family thereof if:
(1) the benefits are provided or paid as part of programs,
benefits, or payments to members of the general public;
(2) the Foundation has adopted written eligibility criteria
for such benefit in accordance with its bylaws and applicable
laws; and (3) the Director, Council Member, Officer
or family member meets all of the eligibility criteria
for receiving such benefits, and;
(c) A continuing transaction entered
into by the Foundation, merely because a person with
a financial interest therein subsequently becomes a
Director or Officer of the Foundation.
Section 4. Approval
The Foundation may engage in a pecuniary benefit transaction
if all of the following conditions are met:
(a) The transaction is for goods or services
purchased or benefits provided in the ordinary course
of the business of the Foundation, for the actual or
reasonable value of the goods or services or for a discounted
value, and the transaction is fair to the Foundation.
(b) The transaction receives affirmative
votes from at least a two-thirds majority of all the
disinterested members of the Board, which majority shall
also equal or exceed any quorum requirement specified
in these Bylaws after full and fair disclosure of the
material facts of the transaction to the Board and after
notice and full discussion of the transaction by the
Board.
(c) Without participation, voting, or
presence of any Director or Officer with a financial
interest in the transaction or who has had a pecuniary
benefit transaction with the charitable trust in the
same fiscal year, except as the Board may require to
answer questions regarding the transaction; and a record
of the action on the matter is made and recorded in
the minutes of the Board.
(d) The Foundation maintains a list of
disclosing each and every pecuniary benefit transaction,
including the names of those to whom the accrued and
the amount of the benefit, and keeps such list available
for inspection by members of the Board and the Council.
The list shall also be reported to the Director of Charitable
Trusts each year as part of the Foundation's annual
report required under RSA 7:28.
(e) If the transaction, or the aggregate
of transactions with the same Director or Officer within
one fiscal year, is in the amount of $5,000 or more,
the Foundation publishes notice thereof in a newspaper
of general circulation and gives written notice to the
Director of Charitable Trusts, before consummating the
transaction. At a minimum, such notice shall state that
it is given in compliance with this section and shall
include the name of the Foundation, the name of any
Director or Officer receiving pecuniary benefit from
the transaction, the nature of the transaction, and
the specific dollar amount of the transaction.
Section 5. Compliance with Private
Foundation Rules
Any provision of these Bylaws or the Articles of Agreement
of the Foundation to the contrary notwithstanding, so
long as the Foundation is deemed to be a "private
foundation" as defined in Section 509 of the Internal
Revenue Code of 1986, as amended (the "Code"),
the Foundation:
(a) Shall distribute its income for each
taxable year (and principal, if necessary) at such time
and in such manner as not to subject the Foundation
to tax under Section 4942 of the Code;
(b) Shall not approve of, or engage in,
any act of self-dealing as defined in subsection (d)
of Section 4941 of the Code;
(c) Shall not retain any excess business
holdings as defined in subsection (c) of Section 4943
of the Code;
(d) Shall not make any investments in
such a manner as to subject this Foundation to tax under
Section 4944 of the Code; and
(e) Shall not make any taxable expenditure
as defined in subsection (d) of Section 4945 of the
Code.
Section 6. Conflict of Interest Provisions
A conflict of interest or an appearance of a conflict
of interest may arise when a Director has a direct or
indirect interest in another entity that enters into
a transaction with the Foundation, including, but not
limited to, applications for grant or loan support.
Direct or indirect interest includes any legal, equitable
or fiduciary interest or position in an entity by a
Director or a member of a Director's family. Any such
interest shall be disclosed and made a matter of record
at the time of election to the Board and maintained
through an annual procedure and when the interest becomes
a matter of Board action. No Director having a conflict
of interest in any matter shall be counted in determining
the quorum for the meeting, nor present when the matter
is discussed or voted on. Meeting minutes shall reflect
that the disclosure was made, that the Director abstained
and was not present during the discussion or vote, and
that a quorum existed not counting such Director. The
conflict-of-interest provisions of this Section shall
be in addition to and not in lieu of the applicable
provisions of New Hampshire law regarding conflicts
of interest.
ARTICLE IX
GRANTS ADMINISTRATION
Section 1. Purpose of Grants
The Foundation shall have the power to make grants and
contributions and to render other financial assistance
for the purposes expressed in the Foundation's Articles
of Agreement.
Section 2. Grant Power Vested in the Board
The Board shall have control over grants, contributions,
and other financial assistance given by the Foundation.
The Board shall establish a procedure and set of criteria
for soliciting, review, and making decisions on applications
for the use of grant funds. The Board may establish
and authorize a process for determination of grants
up to a specified amount by staff or a Board committee.
Section 3. Refusal; Withdrawal
The Board, in its absolute discretion, shall have the
right to refuse to make any grants or contributions,
or to render other financial assistance, for any or
all of the purposes for which the funds are requested.
In addition, the Board, in its absolute discretion,
shall have the right to withdraw its approval of any
grant at any time and use the funds for other purposes
within the scope of the purposes expressed in the Foundation's
Articles of Agreement.
Section 4. Accounting Required
The Board may require that grantees furnish a periodic
accounting to show that the funds granted by the Foundation
were expended for the purposes that were approved by
the Board.
Section 5. Contribution
The Foundation shall retain complete control and discretion
over the use of all contributions it receives.
Section 6. Community Grant Reports
No less often than annually, the Board shall provide
a report to the Attorney General which sets forth a
list of grants made by the Foundation, describes the
activities of the Foundation during the period, includes
a summary of activities and assessment of impact in
terms of the purposes of the Foundation, and describes
the efforts that the Foundation has made in the area
of community outreach. The Foundation shall use reasonable
efforts to publicize the availability of the community
grant report, which shall be made available to any member
of the public requesting a copy from the Foundation.
ARTICLE X
AMENDMENTS TO THE BYLAWS
Unless otherwise provided, these Bylaws
may be amended or repealed, and new Bylaws may be adopted
in whole or in part, by the affirmative vote of a majority
of the Directors of the Foundation then in office; provided,
however, that the Bylaws of the Foundation may not be
amended in a manner inconsistent with the Foundation's
Articles of Agreement, applicable New Hampshire law
or the requirements for maintaining the Foundation's
qualification as a tax-exempt organization for federal
income tax purposes. Notwithstanding anything to the
contrary herein, (a) any amendment to a provision of
these Bylaws which contemplates or requires the approval
of a specified percentage of the entire Board which
is greater than a majority shall require approval of
seventy percent (70%) of the entire Board; and (b) any
amendment to a provision of these Bylaws which contemplates
or requires the approval of the Director of Charitable
Trusts and/or the Probate Court shall require the approval
of the Director of Charitable Trusts and/or the Probate
Court as the case may be.
Original Bylaws effective
circa October 28, 1997. Articles 3.1 and 4.1 of Original
Bylaws amended November 29, 1999. These Amended and
Restated Bylaws adopted on November 25, 2003.
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